Ilkeston Festival 2010 - expressions of interest

Ilkeston Festival 2010 - expressions of interest


This year’s Festival will begin on Saturday 12th June 2010 and will end on a date to be decided in July/August. They are now gathering expressions of interest from any groups or individuals who may wish to organise an event or activity for inclusion in the festival programme. Any events accepted on the programme will benefit from free listing in the publicity which will include flyers, e-mailouts, posters, local media, their website and social media.

The festival management team includes representatives from schools and local community arts organisations who are already hard at work seeking funding and developing the programme. They have already had a number of exciting proposals and are looking forward to a varied and vibrant programme of events and activities for everyone to enjoy.

If you would like to be involved in this year’s festival please could you copy and complete the form below and return to susan@washarts.co.uk by email by March 31st. Susan will then contact you again to discuss your ideas.

 

Are you:
(Please tick one or more boxes)
□ An individual resident?
□ A professional artist or performer?
□ An amateur artist or performer?
□ A representative of a voluntary or not-for-profit group?
□ A representative of a statutory organisation?
□ A representative of a local business?
□ A community leader e.g. elected member?
□ A representative of a local business or company?
□ Other? Please specify………..………….

How would you like to be involved in IF 10?
(Please tick one or more boxes)

□ Interested in organising an event or activity for the programme.
□ Interested in sponsoring the festival via donation or in kind support.
□ Interested in volunteering.
□ Interested in participating in festival events or activities.
□ Other. Please specify……………………..
□ Not sure at this stage.                                             


Please give some brief information about your interest or ideas in the space below:

 

 


Your contact details

Your name:


Name of organisation or business: (if appropriate)


Postal address:

 


Email address:


Telephone:


How would you prefer to be contacted?

 


PROTOCOL FOR INVOLVEMENT OF COMMUNITY GROUPS IN IF 2010

• Activity must involve the general community in Ilkeston as organisers, audience members and/or participants.
• Activity must be run on a not–for-profit basis with any surplus made being invested in future projects for the benefit of the local community or an agreed percentage being donated to the festival group.
• Activities must be in keeping with IF Group’s aims and objectives
• No activities must be carried out that are likely to damage the reputation or integrity of Ilkeston Festival Group
• Organisation and management of the activity (including insurance and licensing) will be the responsibility of the applicant group. Ilkeston Festival Group, Wash Arts and Ilkeston School accept no responsibility for any issues that arise as a result of the event/activity.
• We reserve the right to edit any information for inclusion in the festival brochure. It is the organiser’s responsibility to ensure that correct information is supplied within the required timescale.
• Where activity involves work with children and/or vulnerable adults, the organisers must demonstrate that they have a child and/or vulnerable adult protection policy and be working within its guidelines.
• Activities must comply with IF Groups’ Health and Safety policy
• Activities must comply with IF’ Group’s Equal Opportunities Policy
• Applications will be considered on a first come, first served basis and decisions will be based on the merits of each application.  Each application will be decided by the festival committee. All decisions will be final.
• Successful applicants must agree to monitor their activity and report back with basic data including attendance figures according to a given format
• Successful activities will be offered a slot in the festival programme depending on available space and publication deadlines being met.
• The festival logo must be used on all publicity for activities that benefit from inclusion in the festival programme.
• The use of the festival logo is permitted for the current year only and is dependent on compliance with the above conditions
• Local funders will be made aware of the festival protocol. Where applicants intend to submit funding applications to cover the cost of their activity, this must be stated on the application. It is strongly recommended that the festival coordinators (Susan Smith and Kate Le Prevost) are contacted beforehand in order to avoid any duplication of bids.